Top 5 Technical Writing Tools for Documentation

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Top 5 Technical Writing Tools for Documentation

A lot of people think technical writing its self is difficult. In actuality, the steps that you have to follow and act on are not as difficult as actually documenting your technical writing. This is why many people struggle when they try to document without actually having appropriate applications for it. People who work in technical writing in big companies often put off this work area, including documentation.

They prefer not to do it and put it off until the very last moment because most of them find it tedious, difficult, and time-consuming. Before we guide you and send you off in search of the best technical writing documenting tools, we would like to discuss a little about what technical writing entails.

Technical writing, contrary to what may be believed, is more than just documenting data. And you have to make sure that your data does not sound monotonous so that your content does not lack anything. For that, you have to keep it crisp and new. Initially, to get into technical writing, you first have to study the product or service you have to sell.

The next step includes analysing your product and figuring out the demographic you are selling it to. And then the later part comes, which includes documentation of information. And for the last part, you will need a good documentation tool which we are here to help you find. 

Here are five of the best Technical writing tools you can find for documentation.

1. Adobe FrameMaker 

If you are concerned about writing and reusing your present content, then this is one of the top tools for you. Adobe Framemaker helps anybody who is working in a large industrial setting that requires standard documentation. Its features include:

  • XML file handling.
  • Mini table of contents.
  • Image resizing with a mere click.
  • Multidevice publishing.

It costs 29.99 dollars per month. 

2. Snagit 

You may already know this but taking screenshots in the area of technical writing is very much necessary. This application will help with that, but it offers various ways to edit them. That, in turn, assists one with the comprehension of these images and makes it very simple for its reader. It helps technical writers be consistent and proficient in what they do. 

Features include but are not limited to: image effects and borders, export cloud storage, panoramic pictures and drop-down menus. This tool is free for 15 days, after which its pro plan requires 150 dollars. 


This particular tool is very helpful for technical writers in making their lives easy, their work less time-consuming and writing conventions. It helps technical writers brainstorm their ideas, make edits, and document their information hassle-free. You can choose to share this data conveniently from a work computer or keep it private. You can also turn your data into PDFs with this app. 

It offers a free trial, and the best part is it starts at only 8 dollars. 

4. MediaWiki

You can display your products as well as the description through this app. You don’t even have to transfer or convert it into a PDF or any other version to share it. You can gather data about your product and share it via this tool. This technical writing tool comes with a lot and has a lot to offer. Its features include Good support extensions, tracking of edits, Reviewing, as well as built research. This tool is free of charge. 

5. RoboHelp

Technical writers can use this application to publish their work of online documentation. It helps writers by providing them with different formats for the information. If you want the updated version, it costs about a hundred dollars per month, but it allows simple sharing and is suitable for large businesses.

That is all you need to know about technical writing and the best tools for it. You can decide on your own about which plan suits you best and choose a tool according to your needs and preferences.

Laiba Omer

Laiba Omer

Knack for writing and reporting on latest updates and news.