Considering the recent development in how businesses are primarily operating online nowadays, it's no wonder that Microsoft SharePoint is enjoying the excellent end of this whole ordeal more than anyone else. The migration from in-house meeting spaces to digital spaces overnight has become a success factor for most organizations. In the pursuit to accommodate this migration, Microsoft SharePoint is often seen at the top of the list.
What is SharePoint?
SharePoint is a highly adaptive, web-based content management system. This platform provides organizations with numerous features and secure workplaces to coordinate with their teams, share data, schedule tasks and communicate freely. In addition, this platform allows users to create their internal websites (intranet) with minimal experience in web designing.
How to Create a Site?
Now that we've established what SharePoint is and what it does, let's move on to creating your site on it.
Step 1: SharePoint Site Architecture and Collection Structure
Before you build your site, you need to establish a clear vision of what your site would be used for and how it would evolve. In this step, you will determine who will access the data on your site (external and internal users), folder structures, and whether there would be a single depository for the data or multiple.
Usually, a default SharePoint site has a single data collection-suitable for a small organization. However, if you have multiple teams and departments, it would be helpful to create a different collection for easy navigation.
Step 2: Decide on Components
One of the features of SharePoint is that it lets you decide what modules you want to display on your site. Some of the possible options include;
Library: To store data.
Calendar: To arrange, schedule, and keep track of meetings, tasks, and deadlines.
Contacts: To store contacts, emails, and other required employee information.
Announcements: For posting an important announcement to the whole team or organization at once.
Step 3: Create Site and Determine Site Type.
Moving toward the practical part of making a site, click the ‘Create Site’ at the top of the page and select the site type from the given options. It could either be a team site (If you wish to collaborate with other members), a communication site (For a wider audience), a personal blog, and many more.
Step 4: Title and Site Description
When you choose a title for your site, SharePoint checks to confirm if it’s available. On its affirmative, it generates an email address under the same title. Furthermore, it requires a brief synopsis of your site.
Step 5: Privacy Options and Members
You can choose to keep the site private for you and your team members or public to anyone on the broader audience. In addition to this, feed the names and emails of the people you want as site members,
Step 6: Click ‘Finish’
At last, click on the ‘finish’ shown on the screen, and your Microsoft SharePoint site is complete!